SIS Data Entry Clerk

View this job listing as a PDF here.

Job Purpose

Gather and capture student information into our SIS, prepare and file student records, be passionate about our mission to help families flourish.

Duties & Responsibilities

• Work closely with Data Manager to fulfill AB Ed data requirements and supporting Institute staff with data sourcing, retrieval and troubleshooting.

• Prepare source data and entering new and updated student information.

• Sort, scan, file paper and digital student records following procedure and appropriate quality control methods.

• Establish entry priorities; Process student source documents by reviewing data for discrepancies.

• Resolve discrepancies by using standard procedures and obtaining further information for incomplete documents.

• Maintain data entry requirements by following SIS techniques and procedures.

• Maintain FOIP and PIPA standards and protect operations by keeping information confidential.

• Communicate with school administrators across the province to ensure proper sharing of student documents and information.

• Maintain operations by following policies and procedures and reporting needed changes to the Senior SIS Data Manager.

• Contribute to team effort by answering calls and emails, offering support to parents and students as needed.

• Communicate with parents and other jurisdictions to resolve overlapping enrolments.

• Respond to selected emails and phone calls on behalf of the Data Manager.

• Represent home school administration at events as needed.

Qualifications & Personal Qualities

• Strong computer skills

• Previous experience with PASI and SIS preferred.

• Home schooling graduate or home educating parent strongly preferred.

• High School Completion required.

• Ability to concentrate for lengthy periods and have excellent attention to detail.

• Strong interpersonal and communication skills with a desire to serve.

Working Conditions

FTE or continuous variable-time, wage status. Some evenings and weekends may be required.

Inquiries and applications with a cover letter, curriculum vitae and references can be sent to:

Deacon Kenneth Noster
Head of School, The Gilbertine Institute
1423 8th Ave. SE, Calgary, AB T2G 0N1
HR@gilbertineinstitute.com